People icon next to a file or folder

OneDrive file shared icon

If you see a "people" icon next to your OneDrive files or folders, this indicates the file or folder has been shared with other people.

Learn more about how to change sharing at Share OneDrive files and folders.

Blue cloud icon

OneDrive online file icon

A blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer.

You can’t open online-only files when your device isn’t connected to the Internet. Learn more about OneDrive Files On-Demand

Green tick icons

OneDrive locally available file

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access. 

If you need more space, you can change the file back to online only. Just right-click the file and select “Free up space.” 

Learn more about OneDrive Files On-Demand

Solid green circle with the white check mark

OneDrive always available file icon

Files that you mark as "Always keep on this device" have the green circle with the white check mark.

These always available files download to your device and take up space, but they’re always there for you even when you’re offline.

Learn more about OneDrive Files On-Demand

Padlock icon

OneDrive file locked icon

OneDrive will show a padlock icon next to the sync status if the file or folder has settings which prevent it from syncing.

Learn more about restrictions and limitations when you sync files and folders.